Community Blog

Our Futures workspaces do an incredible job of supporting collaboration across teams. Over time as they grow, even the best run spaces naturally become more complex. Projects complete. Documents are replaced. Folders expand. And before we know it, it takes a little longer to find what we need. 

That is completely normal. 

It’s time to refresh your workspaces so they stay clear, relevant and easy to use. 

This is not a redesign. It is not a formal records management exercise. It is just a focused tidy up to make every day navigation faster and smoother for everyone. 

 

Why a tidy up matters? 

Our annual survey results told us that: 

• Sharing and searching for information are two of the primary reasons that members use Futures. It’s key as workspace managers that we make our content as easy to navigate as possible for members.  

• Documents and the search tool are in the top 3 most used features on Futures 

• The area that respondents thought could be most improved is the search function on Futures. Spring cleaning the content on your workspace will go some way to help improve the search. 

When outdated content accumulates, it creates subtle friction in the workspace. Reviewing and removing it makes important documents easier to find, reduces the time spent searching, increases confidence that the information being viewed is up to date, and ultimately improves the overall experience for everyone in the workspace. 

Where to start? 

You do not need to review everything at once.  

Over the coming weeks, we are encouraging workspace managers to set aside time to: 

• Review older or inactive projects
  • Archive completed work
  • Remove duplicate or superseded documents 
  • Delete empty folders 

If you are unsure whether something should be deleted, our guidance includes a simple decision process and safe options.  

If you have any questions or require further assistance, please do not hesitate to contact our support team at support@futurenhs.zendesk.com   

A small refresh now helps keep Futures clear and effective for everyone. Thank you for playing your part.