Executive Assistant
| Posting date: | 30 May 2026 |
|---|---|
| Salary: | £40,000 to £45,000 per year |
| Additional salary information: | £40000 - £45000 a year |
| Hours: | Full time |
| Closing date: | 14 June 2026 |
| Location: | Sheffield, S118FT |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | E0495-26-0007 |
Summary
Executive Support Provide comprehensive administrative support to the CEO, Operations Director and senior managers. Manage diaries, meetings, appointments and scheduling across multiple stakeholders. Organise internal and external meetings, including preparation of agendas, papers and minutes. Coordinate travel arrangements, accommodation and itineraries where required. Draft correspondence, reports, presentations and business documents. Monitor and manage executive inboxes where delegated. Support with project coordination and follow-up actions. Maintain confidentiality when handling sensitive business and personnel matters. HR Administration Support Support recruitment administration including job adverts, interview scheduling and onboarding documentation. Prepare employment contracts, offer letters, onboarding and HR documentation. Maintain employee records and HR systems ensuring GDPR compliance. Monitor annual leave, sickness absence and other employee records. Support the coordination of inductions and mandatory training. Assist with HR meetings, note taking and documentation preparation. Support policy updates and HR compliance activities. Liaise with Finance Manager regarding starters, leavers and contractual changes. Operations & Business Support Provide administrative support to operational projects and service delivery. Assist with maintaining operational records, trackers and reporting systems. Support compliance activities including audits, training records and regulatory documentation. Coordinate supplier and contractor communications where required. Assist senior managers with business planning and organisational tasks. Office Management Duties Oversee day-to-day office administration and ensure the smooth running of office operations. Manage office supplies, equipment and facilities arrangements. Coordinate maintenance issues and liaise with external service providers. Ensure documents, filing systems and shared drives are organised and maintained. Support health and safety administration and general workplace organisation. Act as a professional first point of contact for visitors, clients and external stakeholders. Person Specification Essential Skills & Experience Previous experience in an Executive Assistant, Personal Assistant, Office Manager or senior administrative role. Previous HR administration experience. Knowledge of employment administration and compliance processes. Experience supporting senior leadership teams. Strong organisational and time management skills. Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Proficient in Microsoft Office and digital systems. Ability to work independently and manage competing priorities. Professional and adaptable approach. Desirable Experience working within healthcare, wellbeing or regulated environments. Experience supporting multi-site operations. Personal Attributes Highly organised and detail focused. Proactive and solutions driven. Calm under pressure. Professional and approachable. Strong interpersonal skills. Flexible and willing to support across different areas of the business.