Clinical Administrator (Maternity Cover)
| Posting date: | 01 June 2026 |
|---|---|
| Salary: | £27,930 per year, pro rata |
| Hours: | Part time |
| Closing date: | 07 June 2026 |
| Location: | Sheffield, South Yorkshire |
| Remote working: | On-site only |
| Company: | St. Luke's Hospice |
| Job type: | Temporary |
| Job reference: |
Summary
Are you an organised, proactive administrator who thrives in a fast-paced environment? Do you want your work to genuinely impact people’s lives?
We’re looking for a Clinical Administrator to join our supportive and dedicated Clinical Administration Team. This is a fantastic opportunity to play a vital role in ensuring patients receive outstanding care through seamless, high-quality administration.
About the Role
As a Clinical Administrator, you’ll be at the heart of our service—keeping everything running smoothly behind the scenes while supporting clinical teams and ensuring patients receive the best possible experience.
You’ll be responsible for delivering an efficient, accurate and compassionate administrative service, supporting the coordination of patient care across multiple teams.
PLEASE NOTE: This is a 12 month fixed term position to cover maternity leave. Ideally starting September 2026.
Key Responsibilities
Coordinate and support Multi-Disciplinary Team (MDT) meetings, including scheduling, preparing documents and taking accurate notes
Process and manage patient referrals from internal and external sources
Maintain and update patient records and data systems, ensuring accuracy and confidentiality
Monitor shared inboxes and handle a range of administrative tasks such as filing, scanning and correspondence
Ensure the timely flow of clinical information and assist with reporting requirements
Prioritise workload to meet deadlines and maintain service standards for patient communication
Support communication across teams, departments and external partners to ensure a smooth service
Maintain and coordinate medical records and archiving systems
Contribute to team development, sharing knowledge and supporting colleagues where needed
About You
We’re looking for someone who is not just skilled, but also passionate about making a difference.
You will have:
Experience working with databases or information systems
Strong organisational skills and the ability to prioritise a busy workload
Excellent communication skills—written and verbal
High levels of accuracy and attention to detail
Confidence using Microsoft Office, Outlook and Teams
The ability to work both independently and as part of a team
A proactive, problem-solving mindset
It would be great if you also have:
Experience in a healthcare setting or knowledge of medical terminology
A relevant IT or administrative qualification
What we offer
At St. Luke’s, we offer more than just a job – we offer a fulfilling career where you can truly make a difference. In addition to a supportive work environment, we provide opportunities for ongoing training and development, a competitive benefit package, and a chance to be part of a compassionate and dedicated team.
A supportive, values-led hospice environment where you’ll be encouraged to act as an ambassador for St Luke’s.
Close working within a skilled multidisciplinary team across hospice and community services.
Opportunities to contribute to service improvement, audit and research activity.
Access to supervision, appraisal and continuing professional development.
You can find out more about our benefits here: https://www.stlukeshospice.org.uk/work-for-us-benefits
Our Commitment to Equity, Diversity & Inclusion (EDI):
The job-holder can expect to work in a space that is free from barriers and attitudes that are free from prejudice: We seek to employ, engage with, and care equally for all we encounter; striving to make our employment, volunteering, events and services free from barriers, and our attitudes free from prejudice, and treating everyone as a unique individual, providing the best experience that we can for each person.
Our values embody our way of working, they are Caring, Respectful, and Pioneering. Working for St Luke’s offers a real opportunity to make a difference to local people.
The Organisation
St Luke’s is an organisation that is dedicated to enhancing the wellbeing and quality of life of all those affected by a terminal illness in Sheffield. Our purpose is to give patients and their families the high-quality care they need, treating each person as a unique individual. We promise to listen to their wishes and choices, tailoring our care and support so they can make the most of every day. We work with others to champion improvements in end-of-life care, in Sheffield and beyond.
Everyone who works at St Luke's makes a difference. St Luke’s plays a key role in helping terminally ill people in Sheffield and you could join the team that makes St Luke’s so special.
We’re looking for a Clinical Administrator to join our supportive and dedicated Clinical Administration Team. This is a fantastic opportunity to play a vital role in ensuring patients receive outstanding care through seamless, high-quality administration.
About the Role
As a Clinical Administrator, you’ll be at the heart of our service—keeping everything running smoothly behind the scenes while supporting clinical teams and ensuring patients receive the best possible experience.
You’ll be responsible for delivering an efficient, accurate and compassionate administrative service, supporting the coordination of patient care across multiple teams.
PLEASE NOTE: This is a 12 month fixed term position to cover maternity leave. Ideally starting September 2026.
Key Responsibilities
Coordinate and support Multi-Disciplinary Team (MDT) meetings, including scheduling, preparing documents and taking accurate notes
Process and manage patient referrals from internal and external sources
Maintain and update patient records and data systems, ensuring accuracy and confidentiality
Monitor shared inboxes and handle a range of administrative tasks such as filing, scanning and correspondence
Ensure the timely flow of clinical information and assist with reporting requirements
Prioritise workload to meet deadlines and maintain service standards for patient communication
Support communication across teams, departments and external partners to ensure a smooth service
Maintain and coordinate medical records and archiving systems
Contribute to team development, sharing knowledge and supporting colleagues where needed
About You
We’re looking for someone who is not just skilled, but also passionate about making a difference.
You will have:
Experience working with databases or information systems
Strong organisational skills and the ability to prioritise a busy workload
Excellent communication skills—written and verbal
High levels of accuracy and attention to detail
Confidence using Microsoft Office, Outlook and Teams
The ability to work both independently and as part of a team
A proactive, problem-solving mindset
It would be great if you also have:
Experience in a healthcare setting or knowledge of medical terminology
A relevant IT or administrative qualification
What we offer
At St. Luke’s, we offer more than just a job – we offer a fulfilling career where you can truly make a difference. In addition to a supportive work environment, we provide opportunities for ongoing training and development, a competitive benefit package, and a chance to be part of a compassionate and dedicated team.
A supportive, values-led hospice environment where you’ll be encouraged to act as an ambassador for St Luke’s.
Close working within a skilled multidisciplinary team across hospice and community services.
Opportunities to contribute to service improvement, audit and research activity.
Access to supervision, appraisal and continuing professional development.
You can find out more about our benefits here: https://www.stlukeshospice.org.uk/work-for-us-benefits
Our Commitment to Equity, Diversity & Inclusion (EDI):
The job-holder can expect to work in a space that is free from barriers and attitudes that are free from prejudice: We seek to employ, engage with, and care equally for all we encounter; striving to make our employment, volunteering, events and services free from barriers, and our attitudes free from prejudice, and treating everyone as a unique individual, providing the best experience that we can for each person.
Our values embody our way of working, they are Caring, Respectful, and Pioneering. Working for St Luke’s offers a real opportunity to make a difference to local people.
The Organisation
St Luke’s is an organisation that is dedicated to enhancing the wellbeing and quality of life of all those affected by a terminal illness in Sheffield. Our purpose is to give patients and their families the high-quality care they need, treating each person as a unique individual. We promise to listen to their wishes and choices, tailoring our care and support so they can make the most of every day. We work with others to champion improvements in end-of-life care, in Sheffield and beyond.
Everyone who works at St Luke's makes a difference. St Luke’s plays a key role in helping terminally ill people in Sheffield and you could join the team that makes St Luke’s so special.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.