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Recruitment and Resourcing Assistant
| Dyddiad hysbysebu: | 27 Mai 2026 |
|---|---|
| Cyflog: | £28,392.00 i £31,157.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £28392.00 - £31157.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 10 Mehefin 2026 |
| Lleoliad: | Oswestry, SY10 7AG |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9224-26-0208 |
Crynodeb
1. Recruitment Delivery Administer all activities associated with recruitment and selection: Checking and publishing advertising instructions Enabling the commencement of the shortlisting process Issue interview invitations Issue conditional ofer letters Processing checks including reference requests Issuing unconditional offer letter and ready to start Obtaining start dates from line managers Issuing contracts of employment Provide advice to managers on recruitment processes, timelines, and best practice. Ensure all recruitment activity meets Trust KPIs and service standards. Ensure compliance with NHS Employment Check Standards and Trust policies. Provide general advice to applicants, managers, and existing employees on recruitment and employment check issues. Support bespoke recruitment campaigns as required, including recruitment open events. Ensure appointing managers are kept informed at all stages of the process, proactively highlighting any issues. Resolving queries in a timely manner to ensure no distrution to recruitment process. Process all vacancies through the recruitment process in a timely manner, aligning to Trust KPIs and manage all vacancies and applications proactively. Process employment checks for all successful applicants up to start date, including issuing offer letters and accurately compiling contracts (including estimated CSD dates from IAT). Provide prompt and frequent updates to Recruiting Managers and candidates regarding recruitment and onboarding progress. Ensure enquiries from candidates are responded to promptly. Tactfully and respectfully chase hiring managers, candidates, and colleagues regarding recruitment queries and progression. Place recruitment advertising using TRAC and NHS Jobs, following Trust and NHS policies and standards. Post recruitment advertising to professional recruitment sites or journals. Monitor that shortlisting has been completed within recommended timescales, escalating concerns where necessary. Progress shortlisted applicants to interview on TRAC, ensuring correct interview format and requirements are communicated. Set up and coordinate interview panels, remote interviews, and assessment centres. Monitor that offers are made following interview and that conditional appointment letters and preemployment checks are initiated promptly. Attend daily and weekly recruitment activity meetings. Work closely with colleagues to ensure recruitment KPIs are achieved. Administer Senior appointments and AAC/Consultant interviews, including issuing invitations, coordinating presentations, preparing interview packs, and ensuring rooms are appropriately set up. Update standard operating procedures to reflect changes in policy or practice. Administer Golden Ticket processes, Internal Transfer Policy, and other designated recruitment pathways. 2. Pre-Employment Checks and Compliance Undertake all preemployment checks in line with Government and NHS Employers Standards. Ensure candidates are prepared to present acceptable documents to minimise delays in screening. Accurately enter identity and righttowork information into TRAC to verify completion of checks and support DBS processing. Confirm righttowork for new employees, including those requiring visas, using UKVI checking services. Hold a basic understanding of Sponsorship and Visa requirements for candidates and apply knowledge appropriate. Ensure HPAN checks are undertaken on all relevant hires. Ensure qualification checks are robust and accurate, confirming which certificates must be viewed at identity appointments. Ensure unconditional offers are confirmed only following completion of checks and that start dates and contracts are issued, including estimation of CSDs from IATs seeking guidance from Team Lead where required. Run prehire IAT for new employees. Ensure adherence to the Trust Recruitment and Selection Policy at all times. 3. Reporting and Administration Support in the compilation of the weekly recruitment SitRep report. Produce recruitment metrics and data reports as required. Contribute to service improvement initiatives and process reviews. Maintain accurate, confidential, and auditable records. 4. DBS administration Administer periodic DBS requirements in line with the Trust Employment Checks Policy. Identify DBS renewals required and commence the application process. Perform all followup actions to ensure timely completion. Respond effectively to countersignatory queries regarding DBS certificate levels. Ensure DBS certificates obtained via eBulk are viewed, recorded using the personal file template, and accurately updated in ESR, including barred list information. Ensure personal file record of key DBS certificates information are stored appropriately in digital personal files. Issue reminder texts and letters as required until certificate viewed and recorded. Provide adhoc reports on the status of periodic checks (e.g., pending ID, DBS applied for, pending certificate view). Ensure safe recording of all documents and records supporting DBS applications, whether recruitmentrelated or periodic. 6. Applicant Tracking System Management Accurate data input and use of the Trusts chosen Applicant Tracking System (TRAC) Effective and transparatent management of dashboard management. Act on all TRAC communications promptly, ensuring candidates and managers receive timely updates. Maintain governance and audit readiness of recruitment records. Support applicants and managers on TRAC functionality and recruitment processes. Produce reports from TRAC to assurance and support service improvements. 7. Vacancy Controls Administer specific vacancy control processes instigated internally or systemwide (currently internal only) 8. Records Management Participate in the timely and safe download of recruitment records from the Trusts ATS following completion of all starter tasks. Review the contents of the recruitment file prior to download to ensure all required documents are present and correct. Ensure files are in a satisfactory state prior to download (e.g., removal of duplicates or blank forms). Ensure all appointed employees have been downloaded within the destruction policy period. Ensure all information held by People Services is treated confidentiallly and stored safely at all times. Ensure paper and digital filing is completed in a timely manner. Responsible for the governance and maintenance of current employees personal files (paper and digital). Undertake compliance audits.