Early Help Autism Administrator
| Posting date: | 21 May 2026 |
|---|---|
| Salary: | £26,164.00 to £28,172.00 per year, pro rata |
| Hours: | Full time |
| Closing date: | 20 June 2026 |
| Location: | Birmingham, West Midlands |
| Remote working: | On-site only |
| Company: | Barnardo's |
| Job type: | Permanent |
| Job reference: | 23050 |
Summary
Job Purpose:
To be responsible for ensuring the administrative support to a service or group of services is
provided in an efficient and effective manner.
Main Tasks and Responsibilities:
Premises and facilities management
• Provide and/or supervise the provision of an effective, service user friendly reception
service.
• Provide and/or supervise the provision of efficient office systems, e.g. opening and
distributing post, message taking, room booking and staff movement systems.
• In agreement with the appropriate manager, and in accordance with Barnardo’s policies
and procedures, ensure the service is equipped with the necessary furniture, equipment
and supplies.
• Liaise with staff from Property and Facilities Management (PFM) or external landlords as
appropriate to ensure premises and vehicles used by the service are fit for purpose and
well maintained.
• Ensure that systems are in place and working effectively to maintain appropriate
standards of cleanliness and food hygiene within the premises used by the service.
• Undertake tasks delegated from the appropriate manager to ensure the premises and
vehicles used by the service are secure and that systems to maintain security and safety
are operating effectively. (This may involve key holder responsibilities.)
• As delegated by the appropriate manager, undertake or supervise health and safety and
fire safety responsibilities
Page 1 of 6
updated 2018/2026 (JE2011-005A)
JE Ref No: Service Administrator – A – GEN -
Job Title: Service Administrator
Grade: F (A4)
Financial Administration
Preparing financial information
• Assist with budget preparation.
• Monitor income and expenditure against original budget and revised forecasts.
• Prepare audit information and reports as required.
Dealing with income
• Complete or supervise the completion of appropriate invoice paperwork.
• Ensure income is recorded and receipted according to Barnardo’s policies and
procedures by undertaking the tasks directly or supervising others to do so.
• Ensure income is banked in a timely, safe and secure way.
Dealing with expenditure
• Manage the Imprest account to support effective and timely service delivery.
• Ensure invoices are coded according to Barnardo’s requirements by undertaking the
tasks directly or supervising others to do so.
• Maintain the required documentation regarding invoicing and commitments.
• Ensure staff and volunteer expenses are paid in a timely manner according to
Barnardo’s policies and procedures by undertaking the tasks directly or supervising
others to do so.
• As delegated by the appropriate manager, undertake journal transfers.
Checking income and expenditure
• Undertake required checking processes including payroll reconciliation in a timely
manner at the agreed frequency.
Payments to Carers and/or service users (if applicable)
• Ensure that systems to make required regular payments to carers and/or service
users are in place and implemented efficiently in line with Barnardo’s UK policies and
local procedures.
Service user records’ administration
In accordance with Barnardo’s UK policies and local procedures:
• Undertake or supervise the administration of service users’ referrals from external
agencies.
• Undertake or supervise the administration of maintaining service user records.
• As required, assist in supporting access to records by service users and information
sharing to external agencies.
To be responsible for ensuring the administrative support to a service or group of services is
provided in an efficient and effective manner.
Main Tasks and Responsibilities:
Premises and facilities management
• Provide and/or supervise the provision of an effective, service user friendly reception
service.
• Provide and/or supervise the provision of efficient office systems, e.g. opening and
distributing post, message taking, room booking and staff movement systems.
• In agreement with the appropriate manager, and in accordance with Barnardo’s policies
and procedures, ensure the service is equipped with the necessary furniture, equipment
and supplies.
• Liaise with staff from Property and Facilities Management (PFM) or external landlords as
appropriate to ensure premises and vehicles used by the service are fit for purpose and
well maintained.
• Ensure that systems are in place and working effectively to maintain appropriate
standards of cleanliness and food hygiene within the premises used by the service.
• Undertake tasks delegated from the appropriate manager to ensure the premises and
vehicles used by the service are secure and that systems to maintain security and safety
are operating effectively. (This may involve key holder responsibilities.)
• As delegated by the appropriate manager, undertake or supervise health and safety and
fire safety responsibilities
Page 1 of 6
updated 2018/2026 (JE2011-005A)
JE Ref No: Service Administrator – A – GEN -
Job Title: Service Administrator
Grade: F (A4)
Financial Administration
Preparing financial information
• Assist with budget preparation.
• Monitor income and expenditure against original budget and revised forecasts.
• Prepare audit information and reports as required.
Dealing with income
• Complete or supervise the completion of appropriate invoice paperwork.
• Ensure income is recorded and receipted according to Barnardo’s policies and
procedures by undertaking the tasks directly or supervising others to do so.
• Ensure income is banked in a timely, safe and secure way.
Dealing with expenditure
• Manage the Imprest account to support effective and timely service delivery.
• Ensure invoices are coded according to Barnardo’s requirements by undertaking the
tasks directly or supervising others to do so.
• Maintain the required documentation regarding invoicing and commitments.
• Ensure staff and volunteer expenses are paid in a timely manner according to
Barnardo’s policies and procedures by undertaking the tasks directly or supervising
others to do so.
• As delegated by the appropriate manager, undertake journal transfers.
Checking income and expenditure
• Undertake required checking processes including payroll reconciliation in a timely
manner at the agreed frequency.
Payments to Carers and/or service users (if applicable)
• Ensure that systems to make required regular payments to carers and/or service
users are in place and implemented efficiently in line with Barnardo’s UK policies and
local procedures.
Service user records’ administration
In accordance with Barnardo’s UK policies and local procedures:
• Undertake or supervise the administration of service users’ referrals from external
agencies.
• Undertake or supervise the administration of maintaining service user records.
• As required, assist in supporting access to records by service users and information
sharing to external agencies.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.