Office Manager - Gibraltar
| Dyddiad hysbysebu: | 20 Mai 2026 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 19 Mehefin 2026 |
| Lleoliad: | Gibraltar |
| Cwmni: | KPMG UK |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 108996 |
Crynodeb
OFFICE MANAGER FOR GIBRALTAR
We are seeking a highly organised and proactive Office Manager to oversee the day-to-day running of the office while supporting operational, HR, finance, and administrative functions across the business.
This is a varied and hands-on role suited to someone who thrives in a fast-paced environment, enjoys taking ownership, and can confidently manage multiple priorities. The successful candidate will play a key role in ensuring smooth office operations, supporting staff and management, and contributing to the ongoing development of operational and financial processes.
As a small office of c25 people the applicant will be a vital member of our team.
Key Responsibilities
Office & Operations Management
- Manage the smooth day-to-day operation of the office environment
- Coordinate office facilities, suppliers, contractors, and service providers
- Liaise with local suppliers
- Maintain office systems, supplies, equipment, and operational procedures
- Support health & safety compliance and office security processes
- Organise internal meetings, travel arrangements, and team logistics
- Drive continuous improvements in office administration and operational efficiency
HR, Payroll & Staff Support
- Coordinate onboarding and induction processes for new employees
- Liaise with Government Employment Departments and relevant agencies
- Support internal HR administration and employee records management
- Assist with payroll preparation and monthly payroll coordination
- Maintain confidential employee documentation and compliance records
- Support staff wellbeing initiatives and internal communications
Company Secretarial & Compliance
- Manage company secretarial responsibilities and statutory filings
- Prepare and file annual returns with the relevant governing bodies
- Process director appointment and resignation forms
- Maintain company records and corporate documentation
- Ensure compliance with relevant company regulations and administrative requirements
Finance & Resource Planning Support
- Assist with budgeting, cost tracking, and resource planning activities
- Support finance administration including purchase orders, invoices, and expense management
- Help monitor operational costs and supplier budgets
- Work closely with management teams to support financial planning and reporting
Marketing & Events Support
- Provide administrative support for marketing initiatives and campaigns
- Assist in coordinating company events, client meetings, and internal functions
- Support branding, communications, and promotional activities where required
- Liaise with external vendors and venues for events and corporate activities
Skills & Experience Required
- Strong organisational and multitasking skills
- Excellent communication and interpersonal skills
- Strong attention to detail and problem-solving ability
- Proficiency in Microsoft Office and office management systems
- Ability to handle confidential information professionally
- Self-motivated with the ability to work independently and as part of a team
Desirable
- Previous experience in an Office Manager, Operations Coordinator, or similar role
- Experience supporting HR, payroll, or finance administration
- Knowledge of Companies House filings and company secretarial duties preferred
- Experience supporting budgeting or finance processes
- Familiarity with procurement or supplier management
- Experience in event coordination or marketing administration
- Interest in developing into a broader operations or finance role
Your input
- Onboarding staff, liaising with the Government Employment Department, internal HR and payroll
- Company secretarial duties eg filing the annual return to companies house, director appointment forms etc
- Ensuring the office runs smoothly including liaising with local suppliers and the UK procurement and security teams
- Supporting marketing and events
- Supporting the team on budgets and resource planning with a view to developing them into having a finance role too
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