Exams and Admin Officer
| Posting date: | 19 May 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 12 June 2026 |
| Location: | Cheadle, Cheshire, SK8 6PZ |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | edfcf8cd-71cd-4c19-8031-1e41856bb02b |
Summary
What skills and experience we're looking for
Purpose
• To lead the effective administration of the school’s SIMS information management system in order to accurately record and organise all student data, ensuring compliance with GDPR legislation
• To organise and develop the school’s production of data to report on GCSE results, assessment, progress and behaviour through the use of SIMS, SISRA and interaction with other external databases
• To organise and administer the school’s examination system ensuring compliance with JCQ regulations
Main Responsibilities
Exams
• Liaise with the SENCo and Access Arrangement Coordinator to ensure that candidates’ access arrangements and reasonable adjustments are provided
• Liaise with heads of department/directors of faculty to ensure that examination requirements for the subject are met
• Liaise with the site management staff, ICT staff and invigilators to ensure that examination rooms are set up and organised in accordance with JCQ exam regulations
• Consider the impact of exams on the wider school community and make appropriate arrangements to re-arrange staff and room cover
• Administer correct exam entries in SIMS and submit entries and amendments to awarding bodies
• Apply for candidate special consideration
• Ensure the security of examination question papers and scripts in accordance with JCQ and awarding body regulations
• Dispatch completed examination papers and NEA samples to the appropriate examiners
• Ensure all exam policies are compliant and up-to-date
• Produce examination timetables for students and ensure their distribution
• Import examination results into school and organise distribution of examination results for students
• Provide examination data to the Local Authority and Diocese
• Issue Exam Certificates to candidates and assist in the planning Presentation Evening
Administration
• Organise the recruitment of examination invigilators
• Organise the training of invigilators
• Produce exam timetables, seating plans, organise internal and external exam series
• Administer examination post-results services
• Respond to parent/carer enquiries regarding examinations and other general student issues.
• To arrange room changes as a result of cover or exam implications or other requests as necessary.
• To cover school reception each lunchtime and during other periods of absence, including any periods of sickness absence
• Undertake a wide range of day to day, one-off and occasional administrative procedures, including general administrative duties as appropriate to the grade of the post as requested by the Senior Business Manager
Professional and Personal Development
• Attend training courses relevant to the post, ensuring continuing personal and professional development
• Attend Exams network meetings and conferences
• Keep up to date with DfE, JCQ and awarding body changes and communicate with relevant staff
General Duties
• To act in accordance with provisions of the School Staff Code of Conduct.
• To abide by the School Data Protection Policy
• To use information technology systems as required, in compliance with the School IT Policy
• To carry out the responsibilities of the post with due regard to all or any of the School equality and diversity policies
• To operate in accordance with Health and Safety Legislation, which specifies that all employees have a duty to work safely and not to put others at risk
• To take part in performance management and undertake/ participate in training as appropriate
• To comply with and follow all other school policies and procedures in force and also with the conditions of service stipulated within the contract of employment
• To have an involvement in other associated duties as discussed and agreed with the Headteacher
Other Specific Duties
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual taskundertaken may not be identified. It is not a comprehensive statement of procedures and tasks, but sets out the main expectations of the school in relation to the post holder’s professional responsibilities and duties. This post is subject to Enhanced DBS disclosure.
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task may not be identified.
The post holder will be expected to comply with all reasonable requests from the Headteacher to undertake work of a similar level that is not specified in their job description.
What the school offers its staff
Thank you for your interest in St James’ Catholic High School.This is an exciting time to join St James’ as we look to moveour school to the next level.
We are a good oversubscribed school (OFSTED 2022) locatedin Stockport, South of Manchester. Our school is made up of825 students and 100 staff. St James’ Catholic High Schoolis a thriving Catholic community that places children atthe centre of everything we do. The Diocese of Shrewsburyjudged our school to be an “Good” Catholic school.St James’ is a highly academic performing school:
• In 2025, 73% of students achieved at least a grade 4 in bothEnglish & Maths while 46% of students achieved a grade5 in these subjects
• 82 grade 9s and 115 grade 8s in 2025 demonstratingexceptional attainment across a wide range of subjects
• Exceptional results in open, Maths and English subjectsplacing us in the top 20% of similar schools nationally
Our school is at the cutting edge of teaching and learningand thrives on providing outstanding opportunities for theyoung people we serve. All our staff work to provide our youngpeople with the skills, knowledge and understanding in orderto achieve their full potential.
Inspired by the example of St James, the purpose of ourschool is ‘To educate and develop global Catholic citizens’.Our three school values of Family, Faith and Excellenceare lived out every single day by staff, students and allstakeholders.
The reputation of our school is exceptional within Stockportand across the Shrewsbury Diocese for academic excellence,impeccable pupil conduct and for providing outstandingadditional opportunities for our young people. The result isthat our young people develop into global Catholic citizenswho are proud to profess their faith and who make a positivecontribution to society.
At the root of our success is our St James’ community. Thisis built on strong, positive relationships between all staff,students and parents. Our parents support our school anddevelop their children at home whilst our dedicated staffare relentless in driving excellence by providing the besteducational experiences and opportunities for our students.
Underpinning this excellence are our unique values, Catholicethos and our mission. We are inspired and driven by theGospel where we are told: ‘With God all things are possible’(Matthew 19:26).
If you would like to find out more about our schooland community, please contact Kirsty Bowers,PA to the Headteacher on 0161 482 6900 or atheadteacherpa@stjamescheadle.co.uk
Anthony Pontifex
Headteacher
Commitment to safeguarding
St James’ Catholic High School is an equal opportunity employer which is “Positive about Disabled People”. Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently under-represented in the workforce, who meet the person specification for the post St James’ Catholic High School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service.
Purpose
• To lead the effective administration of the school’s SIMS information management system in order to accurately record and organise all student data, ensuring compliance with GDPR legislation
• To organise and develop the school’s production of data to report on GCSE results, assessment, progress and behaviour through the use of SIMS, SISRA and interaction with other external databases
• To organise and administer the school’s examination system ensuring compliance with JCQ regulations
Main Responsibilities
Exams
• Liaise with the SENCo and Access Arrangement Coordinator to ensure that candidates’ access arrangements and reasonable adjustments are provided
• Liaise with heads of department/directors of faculty to ensure that examination requirements for the subject are met
• Liaise with the site management staff, ICT staff and invigilators to ensure that examination rooms are set up and organised in accordance with JCQ exam regulations
• Consider the impact of exams on the wider school community and make appropriate arrangements to re-arrange staff and room cover
• Administer correct exam entries in SIMS and submit entries and amendments to awarding bodies
• Apply for candidate special consideration
• Ensure the security of examination question papers and scripts in accordance with JCQ and awarding body regulations
• Dispatch completed examination papers and NEA samples to the appropriate examiners
• Ensure all exam policies are compliant and up-to-date
• Produce examination timetables for students and ensure their distribution
• Import examination results into school and organise distribution of examination results for students
• Provide examination data to the Local Authority and Diocese
• Issue Exam Certificates to candidates and assist in the planning Presentation Evening
Administration
• Organise the recruitment of examination invigilators
• Organise the training of invigilators
• Produce exam timetables, seating plans, organise internal and external exam series
• Administer examination post-results services
• Respond to parent/carer enquiries regarding examinations and other general student issues.
• To arrange room changes as a result of cover or exam implications or other requests as necessary.
• To cover school reception each lunchtime and during other periods of absence, including any periods of sickness absence
• Undertake a wide range of day to day, one-off and occasional administrative procedures, including general administrative duties as appropriate to the grade of the post as requested by the Senior Business Manager
Professional and Personal Development
• Attend training courses relevant to the post, ensuring continuing personal and professional development
• Attend Exams network meetings and conferences
• Keep up to date with DfE, JCQ and awarding body changes and communicate with relevant staff
General Duties
• To act in accordance with provisions of the School Staff Code of Conduct.
• To abide by the School Data Protection Policy
• To use information technology systems as required, in compliance with the School IT Policy
• To carry out the responsibilities of the post with due regard to all or any of the School equality and diversity policies
• To operate in accordance with Health and Safety Legislation, which specifies that all employees have a duty to work safely and not to put others at risk
• To take part in performance management and undertake/ participate in training as appropriate
• To comply with and follow all other school policies and procedures in force and also with the conditions of service stipulated within the contract of employment
• To have an involvement in other associated duties as discussed and agreed with the Headteacher
Other Specific Duties
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual taskundertaken may not be identified. It is not a comprehensive statement of procedures and tasks, but sets out the main expectations of the school in relation to the post holder’s professional responsibilities and duties. This post is subject to Enhanced DBS disclosure.
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task may not be identified.
The post holder will be expected to comply with all reasonable requests from the Headteacher to undertake work of a similar level that is not specified in their job description.
What the school offers its staff
Thank you for your interest in St James’ Catholic High School.This is an exciting time to join St James’ as we look to moveour school to the next level.
We are a good oversubscribed school (OFSTED 2022) locatedin Stockport, South of Manchester. Our school is made up of825 students and 100 staff. St James’ Catholic High Schoolis a thriving Catholic community that places children atthe centre of everything we do. The Diocese of Shrewsburyjudged our school to be an “Good” Catholic school.St James’ is a highly academic performing school:
• In 2025, 73% of students achieved at least a grade 4 in bothEnglish & Maths while 46% of students achieved a grade5 in these subjects
• 82 grade 9s and 115 grade 8s in 2025 demonstratingexceptional attainment across a wide range of subjects
• Exceptional results in open, Maths and English subjectsplacing us in the top 20% of similar schools nationally
Our school is at the cutting edge of teaching and learningand thrives on providing outstanding opportunities for theyoung people we serve. All our staff work to provide our youngpeople with the skills, knowledge and understanding in orderto achieve their full potential.
Inspired by the example of St James, the purpose of ourschool is ‘To educate and develop global Catholic citizens’.Our three school values of Family, Faith and Excellenceare lived out every single day by staff, students and allstakeholders.
The reputation of our school is exceptional within Stockportand across the Shrewsbury Diocese for academic excellence,impeccable pupil conduct and for providing outstandingadditional opportunities for our young people. The result isthat our young people develop into global Catholic citizenswho are proud to profess their faith and who make a positivecontribution to society.
At the root of our success is our St James’ community. Thisis built on strong, positive relationships between all staff,students and parents. Our parents support our school anddevelop their children at home whilst our dedicated staffare relentless in driving excellence by providing the besteducational experiences and opportunities for our students.
Underpinning this excellence are our unique values, Catholicethos and our mission. We are inspired and driven by theGospel where we are told: ‘With God all things are possible’(Matthew 19:26).
If you would like to find out more about our schooland community, please contact Kirsty Bowers,PA to the Headteacher on 0161 482 6900 or atheadteacherpa@stjamescheadle.co.uk
Anthony Pontifex
Headteacher
Commitment to safeguarding
St James’ Catholic High School is an equal opportunity employer which is “Positive about Disabled People”. Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently under-represented in the workforce, who meet the person specification for the post St James’ Catholic High School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service.