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Operations Coordinator
| Posting date: | 18 May 2026 |
|---|---|
| Salary: | £27,319 to £29,588 per year |
| Hours: | Full time |
| Closing date: | 02 June 2026 |
| Location: | Birmingham, West Midlands |
| Remote working: | Hybrid - work remotely up to 1 day per week |
| Company: | Aston University |
| Job type: | Temporary |
| Job reference: | 0558-26 |
Summary
Aston University is seeking a friendly, organised and proactive Operations Coordinator to assist the busy Careers and Placements department. Based primarily on our Birmingham campus, this role combines a front‑facing welcome desk function with essential back‑office administrative support, playing a key role in delivering a high‑quality service to students, staff, employers and external partners.
You will act as a first point of contact for the Careers and Placements team, responding to enquiries face‑to‑face, by phone and email. Alongside this, you will provide effective operational and administrative support to keep the department running smoothly.
Key responsibilities include coordinating meetings and departmental activities, assisting recruitment and induction events, and providing diary management and administrative support to colleagues. You will also provide financial administration, including raising purchase orders, processing credit card statements and managing departmental orders. You will also act as a super-user of the Aston Futures system, used by the department to facilitate student engagement.
We are looking for someone with experience in a busy, customer‑focused environment, strong organisational skills and excellent attention to detail. You will be confident handling a range of enquiries, able to manage competing priorities, and committed to delivering excellent service in a diverse university environment.
What we offer:
Aston University is a dynamic and vibrant campus located within Birmingham city centre, which has excellent transport links via bus or train.
Excellent training and development opportunities.
A generous annual leave scheme with 25 days bookable leave and a further 13 days bank holiday and University Closure days.
Everyday discounts to a number of activities and retailers.
Great family friendly policies.
On site gym and pool with discounted staff membership available
Further information on our Benefits and Rewards can be found here
This role does not meet the eligibility criteria for new applicants to the Skilled Worker visa route. See here for information about Skilled Worker eligibility criteria: https://www.gov.uk/skilled-worker-visa
You will act as a first point of contact for the Careers and Placements team, responding to enquiries face‑to‑face, by phone and email. Alongside this, you will provide effective operational and administrative support to keep the department running smoothly.
Key responsibilities include coordinating meetings and departmental activities, assisting recruitment and induction events, and providing diary management and administrative support to colleagues. You will also provide financial administration, including raising purchase orders, processing credit card statements and managing departmental orders. You will also act as a super-user of the Aston Futures system, used by the department to facilitate student engagement.
We are looking for someone with experience in a busy, customer‑focused environment, strong organisational skills and excellent attention to detail. You will be confident handling a range of enquiries, able to manage competing priorities, and committed to delivering excellent service in a diverse university environment.
What we offer:
Aston University is a dynamic and vibrant campus located within Birmingham city centre, which has excellent transport links via bus or train.
Excellent training and development opportunities.
A generous annual leave scheme with 25 days bookable leave and a further 13 days bank holiday and University Closure days.
Everyday discounts to a number of activities and retailers.
Great family friendly policies.
On site gym and pool with discounted staff membership available
Further information on our Benefits and Rewards can be found here
This role does not meet the eligibility criteria for new applicants to the Skilled Worker visa route. See here for information about Skilled Worker eligibility criteria: https://www.gov.uk/skilled-worker-visa
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.