Senior Medical Secretary | Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust
| Dyddiad hysbysebu: | 06 Mai 2026 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £28,392 - £31,157 per annum |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 05 Mehefin 2026 |
| Lleoliad: | North Shields, NE29 8NH |
| Cwmni: | Northumbria Healthcare NHS Foundation Trust |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | 7987028/319-7856452KD-A |
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The Pathology Service is looking to recruit an experienced lead secretary who can provide secretarial assistance to the Pathology Senior management team as well as day to day management of the Pathology admin team. The lead secretary will be responsible for day to day management of the clerks providing support and act with compassionate and inclusive leadership in order to shape the creation of a collective leadership culture within the team.
The secretary will provide support to the management team, taking minutes at a range of meetings as well as being responsible for updating Health Roster, ESR, and providing all aspects of admin support.
You will also be responsible for managing diaries, producing documents for staff such as HR letters and minute-taking meetings and ensuring staff are aware of outstanding mandatory training and ensure staff adhere to completion as part of the Trust policy.
The role will require liaising with Human Resources advisor to arrange meetings when required and provide admin support to ensure all relevant
letters are typed up and shared with managers prior to sending out. You will be required to arrange travel/accommodation on occasion for managers and other designated staff members as required.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
To provide a comprehensive administrative support to the Pathology senior management team, reporting directly to the Business Unit Admin manager.
This post as lead will have day to day line management responsibilities of the Pathology admin team and admin apprentices within the service.
This will include managing Health Roster, ESR, Therefore, updating risk
assessments, attendance at meetings and management of minutes, preparing HR meeting and typing up invite and outcome letters.
To facilitate good communication with other wards and departments involved in departmental functioning and acting as first point of contact.
To ensure clear channels of communication are maintained within the multi-disciplinary team and that the managers and admin teams are kept well informed.
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality – opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn’t, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read ‘applicant guidance notes’ before submitting your application.
Provide comprehensive secretarial service to Senior Pathology management team, Consultants , leads, and their teams.
Manage diaries, arrange/minute meetings, communication with GPs & patients and other services or organisations.
Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience) is essential.
Support management as part of all patient journeys including targets 18 week RTT, Cancer 2ww.
Responsible for day to day management of junior doctor rota, including planning new rotations, allocating annual/ study leave, managing admin aspect of sickness episodes.
Manage induction/training of new staff.
Resource management including ordering of supplies & equipment.
Allocates work to admin team.
This advert closes on Wednesday 20 May 2026