Office Co-ordinator
| Posting date: | 02 June 2026 |
|---|---|
| Salary: | £28,000 to £30,000 per month |
| Hours: | Full time |
| Closing date: | 02 July 2026 |
| Location: | MK8 8DF |
| Remote working: | On-site only |
| Company: | Polarteknik UK |
| Job type: | Permanent |
| Job reference: | 001 |
Summary
The Office Co-Ordinator provides administrative support and coordination for the day-to-day operations, projects and company processes for Polarteknik UK. The role delivers assistance to all areas of the business where required.
Main Duties
· Provide administrative and clerical support for company stakeholders, to assist and strengthen business processes and day-to-day operations.
· Act as liaison between company departments, ensuring smooth communication and delivery of information in a timely manner.
· Plan, organize and manage own workload to ensure that deadlines for each department are met.
· Liaise with customers, suppliers and external parties as requested to ascertain information and updates where necessary.
· Process arising work paperwork for projects.
· Assist with processing and updating customer sales orders.
· Progress chase information for customer orderbooks and provide updates accordingly.
· Update orders on LeanKit.
· Collate and distribute the outstanding sales order list on a weekly basis.
· Assist with the Repairs process.
· Provide data entry and record keeping activities in line with departmental requests.
· Provide Front-of-House services to the UK site, ensuring meetings and rooms are scheduled, prepared and equipped for all requirements.
· Welcome, meet and greet site visitors, ensuring compliance with company visitor sign-ins, records and face to face interaction.
· Deal with telephone and email enquiries and redirect to the appropriate person when necessary.
· Assist with the facilities management services for the UK site, including minor third-party service contract management and provision of refreshments items for the canteen area.
· Assist with any travel arrangements, including booking flights and hotels.
· Adhering to and assisting with the maintenance of the company ISO quality management system.
· Participating in company meetings when required.
· Assist with company, customer and supplier audits where necessary.
· Support staff and company in achieving compliance and adherence to safety regulations, legislation and company policies for the UK site.
· Support Polarteknik company values and objectives, aligning with Polarteknik OY and wider industry activities.
· Other ad hoc duties deemed applicable to the Office Co-Ordinator role.
Main Duties
· Provide administrative and clerical support for company stakeholders, to assist and strengthen business processes and day-to-day operations.
· Act as liaison between company departments, ensuring smooth communication and delivery of information in a timely manner.
· Plan, organize and manage own workload to ensure that deadlines for each department are met.
· Liaise with customers, suppliers and external parties as requested to ascertain information and updates where necessary.
· Process arising work paperwork for projects.
· Assist with processing and updating customer sales orders.
· Progress chase information for customer orderbooks and provide updates accordingly.
· Update orders on LeanKit.
· Collate and distribute the outstanding sales order list on a weekly basis.
· Assist with the Repairs process.
· Provide data entry and record keeping activities in line with departmental requests.
· Provide Front-of-House services to the UK site, ensuring meetings and rooms are scheduled, prepared and equipped for all requirements.
· Welcome, meet and greet site visitors, ensuring compliance with company visitor sign-ins, records and face to face interaction.
· Deal with telephone and email enquiries and redirect to the appropriate person when necessary.
· Assist with the facilities management services for the UK site, including minor third-party service contract management and provision of refreshments items for the canteen area.
· Assist with any travel arrangements, including booking flights and hotels.
· Adhering to and assisting with the maintenance of the company ISO quality management system.
· Participating in company meetings when required.
· Assist with company, customer and supplier audits where necessary.
· Support staff and company in achieving compliance and adherence to safety regulations, legislation and company policies for the UK site.
· Support Polarteknik company values and objectives, aligning with Polarteknik OY and wider industry activities.
· Other ad hoc duties deemed applicable to the Office Co-Ordinator role.