Administrative Officer
| Posting date: | 21 May 2026 |
|---|---|
| Salary: | £28,782 per year |
| Hours: | Full time |
| Closing date: | 05 June 2026 |
| Location: | Falkirk, Falkirk County |
| Remote working: | On-site only |
| Company: | Scottish Courts and Tribunal Service |
| Job type: | Temporary |
| Job reference: | REQ01206 |
Summary
We are currently recruiting for an Administrative Officer to join our Operations Delivery team, based at Falkirk Sheriff & JP Court on a full time, fixed term basis for 12 months with the possibility of extension and/or conversion to permanency thereafter. This is a fully on-site role based in court, offering the opportunity to build a long-term career within a stable and respected public service. As an Administrative Officer, you’ll play a key role in supporting case progression and ensuring the smooth running of daily operations.
Working closely with colleagues and court users, you’ll gain valuable, hands-on experience in a structured environment, with access to ongoing training, clear development pathways, and the benefits of public sector employment—including job security and a competitive pension.
What you’ll do:
Proactively manage diaries.
Arranging and supporting internal and external meetings through booking meeting rooms, issuing calendar invites and arranging catering (if required). Collating, printing and issuing agenda and papers.
Coordinate travel and accommodation arrangements through internal systems.
Tracking and updating action points from meetings, ensuring clear communication and timely follow-up, and escalating outstanding matters as appropriate.
Accurately input management information data into spreadsheets, ensuring consistency and confidentiality are maintained.
Maintaining and updating business team spreadsheets.
Developing contact lists.
Monitoring completion of regular returns across the Sheriffdom, including but not limited to management information, staff survey action plans, and skills matrices.
Taking clear and accurate minutes at meetings (including potential travel across Sheriffdoms), ensuring outputs are reflective of discussions.
Preparing meeting pack folders for the Director.
Monitor the Director Operations Delivery mailbox, responding to or escalating queries in a professional, and timely manner.
Undertaking additional duties as required by the Line Manager or Director.
What we’re looking for:
Strong admin and organisational skills
Good attention to detail and ability to meet deadlines
Clear, professional communication skills
Ability to work well in a team and manage your own workload
This is an excellent opportunity to step into a role with real impact, supporting the delivery of justice across Scotland.
To help direct us towards achieving our purpose successfully, we embrace three key values of respect, service and excellence. These guide our behaviour, decisions and actions - in pursuit of fulfilling our purpose to the highest standard.
The closing date for the post is 23:59 on 5 June 2026.
Please note that you must have completed the online assessment by this time for your application to be considered.
Interviews will be held week commencing 22 June 2026.
The start date for this position has been set as 24 August 2026 to allow for group induction and completion of subsequent training courses.
Working closely with colleagues and court users, you’ll gain valuable, hands-on experience in a structured environment, with access to ongoing training, clear development pathways, and the benefits of public sector employment—including job security and a competitive pension.
What you’ll do:
Proactively manage diaries.
Arranging and supporting internal and external meetings through booking meeting rooms, issuing calendar invites and arranging catering (if required). Collating, printing and issuing agenda and papers.
Coordinate travel and accommodation arrangements through internal systems.
Tracking and updating action points from meetings, ensuring clear communication and timely follow-up, and escalating outstanding matters as appropriate.
Accurately input management information data into spreadsheets, ensuring consistency and confidentiality are maintained.
Maintaining and updating business team spreadsheets.
Developing contact lists.
Monitoring completion of regular returns across the Sheriffdom, including but not limited to management information, staff survey action plans, and skills matrices.
Taking clear and accurate minutes at meetings (including potential travel across Sheriffdoms), ensuring outputs are reflective of discussions.
Preparing meeting pack folders for the Director.
Monitor the Director Operations Delivery mailbox, responding to or escalating queries in a professional, and timely manner.
Undertaking additional duties as required by the Line Manager or Director.
What we’re looking for:
Strong admin and organisational skills
Good attention to detail and ability to meet deadlines
Clear, professional communication skills
Ability to work well in a team and manage your own workload
This is an excellent opportunity to step into a role with real impact, supporting the delivery of justice across Scotland.
To help direct us towards achieving our purpose successfully, we embrace three key values of respect, service and excellence. These guide our behaviour, decisions and actions - in pursuit of fulfilling our purpose to the highest standard.
The closing date for the post is 23:59 on 5 June 2026.
Please note that you must have completed the online assessment by this time for your application to be considered.
Interviews will be held week commencing 22 June 2026.
The start date for this position has been set as 24 August 2026 to allow for group induction and completion of subsequent training courses.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.