Administrative Assistant
| Dyddiad hysbysebu: | 27 Mai 2026 |
|---|---|
| Cyflog: | £30,000 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | Medical insurance, Pension contributions |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 26 Mehefin 2026 |
| Lleoliad: | Thirsk, North Yorkshire |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Cardiologic Ltd |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Job Title: Administrator
Department: Operations / Administration
Reporting To: Managing Director / Office Manager
Location: Thirsk (Office-based)
Team Size: 10 staff
Contract Type: Permanent, Full-Time
Salary: Competitive, dependent on experience
Role Overview
We are a UK-based medical company seeking a highly organised and proactive Administrator to support the smooth day-to-day running of our business. This is a pivotal role within our small but dynamic team of 10 staff, acting as the central point of contact between our German supplier and our UK sales team. The successful candidate will ensure that communication, orders, logistics, and documentation flow seamlessly across all parties.
Key Responsibilities
Supplier Liaison — German Partner
• Serve as the primary point of contact between the company and the German supplier, maintaining a professional and productive working relationship.
• Coordinate product orders, deliveries, and lead times, ensuring accurate and timely communication of requirements.
• Manage and track purchase orders, confirmations, and delivery schedules.
• Resolve any supply issues, discrepancies, or quality queries efficiently and professionally.
• Assist in translating or clarifying communications where necessary (German language skills an advantage but not essential).
• Maintain up-to-date records of all supplier correspondence and transactions.
UK Sales Team Support
• Act as the internal link between the sales team and the wider business, providing timely administrative support.
• Process customer orders and liaise with the sales team to ensure accurate fulfilment.
• Assist in the preparation and distribution of sales documentation including quotations, order confirmations, and delivery notes.
• Monitor stock levels and communicate anticipated shortages or delays to the sales team proactively.
• Support the sales team with CRM data entry and maintenance, ensuring records are accurate and up to date.
• Assist in producing sales reports, summaries, and presentation materials as required.
General Administration
• Manage day-to-day office administration including correspondence, filing, and document control.
• Coordinate meetings, prepare agendas, and take minutes as required.
• Handle incoming calls and emails, directing enquiries to the appropriate team members.
• Maintain compliance documentation relevant to the medical sector (e.g. device registers, regulatory files).
• Support HR administration such as onboarding paperwork, holiday tracking, and staff records.
• Manage office supplies, equipment, and relationships with other suppliers and service providers.
• Assist with invoicing, purchase ledger, and expense processing in liaison with the finance function.
Person Specification
Essential
• Proven experience in an administrative or coordinator role, ideally within a medical, healthcare, or similar regulated industry.
• Excellent written and verbal communication skills, with the ability to liaise confidently at all levels.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Proficient in Microsoft Office 365 (Word, Excel, Outlook, Teams).
• High attention to detail and accuracy in all work.
• Comfortable working in a small, fast-paced team environment.
• Proactive, self-motivated, and able to work with minimal supervision.
Desirable
• Experience working with international suppliers or in cross-border commercial environments.
• German language skills (spoken or written) — advantageous but not required.
• Familiarity with medical device regulations or healthcare compliance frameworks (e.g. MHRA/UKCA/CE marking).
• Experience using CRM systems.
• Knowledge of basic accounting or purchase ledger processes (Sage)..
What We Offer
• A varied and rewarding role at the heart of a growing medical business.
• A collaborative, supportive team environment with 10 dedicated colleagues.
• Opportunity to develop cross-functional skills across sales support, supplier relations, and operations.
• Competitive salary and benefits package.
• Regular working hours with a stable, permanent contract.
Department: Operations / Administration
Reporting To: Managing Director / Office Manager
Location: Thirsk (Office-based)
Team Size: 10 staff
Contract Type: Permanent, Full-Time
Salary: Competitive, dependent on experience
Role Overview
We are a UK-based medical company seeking a highly organised and proactive Administrator to support the smooth day-to-day running of our business. This is a pivotal role within our small but dynamic team of 10 staff, acting as the central point of contact between our German supplier and our UK sales team. The successful candidate will ensure that communication, orders, logistics, and documentation flow seamlessly across all parties.
Key Responsibilities
Supplier Liaison — German Partner
• Serve as the primary point of contact between the company and the German supplier, maintaining a professional and productive working relationship.
• Coordinate product orders, deliveries, and lead times, ensuring accurate and timely communication of requirements.
• Manage and track purchase orders, confirmations, and delivery schedules.
• Resolve any supply issues, discrepancies, or quality queries efficiently and professionally.
• Assist in translating or clarifying communications where necessary (German language skills an advantage but not essential).
• Maintain up-to-date records of all supplier correspondence and transactions.
UK Sales Team Support
• Act as the internal link between the sales team and the wider business, providing timely administrative support.
• Process customer orders and liaise with the sales team to ensure accurate fulfilment.
• Assist in the preparation and distribution of sales documentation including quotations, order confirmations, and delivery notes.
• Monitor stock levels and communicate anticipated shortages or delays to the sales team proactively.
• Support the sales team with CRM data entry and maintenance, ensuring records are accurate and up to date.
• Assist in producing sales reports, summaries, and presentation materials as required.
General Administration
• Manage day-to-day office administration including correspondence, filing, and document control.
• Coordinate meetings, prepare agendas, and take minutes as required.
• Handle incoming calls and emails, directing enquiries to the appropriate team members.
• Maintain compliance documentation relevant to the medical sector (e.g. device registers, regulatory files).
• Support HR administration such as onboarding paperwork, holiday tracking, and staff records.
• Manage office supplies, equipment, and relationships with other suppliers and service providers.
• Assist with invoicing, purchase ledger, and expense processing in liaison with the finance function.
Person Specification
Essential
• Proven experience in an administrative or coordinator role, ideally within a medical, healthcare, or similar regulated industry.
• Excellent written and verbal communication skills, with the ability to liaise confidently at all levels.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Proficient in Microsoft Office 365 (Word, Excel, Outlook, Teams).
• High attention to detail and accuracy in all work.
• Comfortable working in a small, fast-paced team environment.
• Proactive, self-motivated, and able to work with minimal supervision.
Desirable
• Experience working with international suppliers or in cross-border commercial environments.
• German language skills (spoken or written) — advantageous but not required.
• Familiarity with medical device regulations or healthcare compliance frameworks (e.g. MHRA/UKCA/CE marking).
• Experience using CRM systems.
• Knowledge of basic accounting or purchase ledger processes (Sage)..
What We Offer
• A varied and rewarding role at the heart of a growing medical business.
• A collaborative, supportive team environment with 10 dedicated colleagues.
• Opportunity to develop cross-functional skills across sales support, supplier relations, and operations.
• Competitive salary and benefits package.
• Regular working hours with a stable, permanent contract.