Finance Assistant
| Posting date: | 06 June 2026 |
|---|---|
| Hours: | Part time |
| Closing date: | 05 July 2026 |
| Location: | Lincoln, Lincolnshire, LN2 2UZ |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 7fa0d991-60c1-411e-875b-9e17684fafc3 |
Summary
What skills and experience we're looking for
Duties: This appointment includes the following duties:
• Processing orders, invoices and payments through purchase ledger and/or cash book using Xero software.
• Reconciliation of all income received via Arbor, childcare vouchers and school office.
• Responsible for paying in all income to school bank accounts in accordance with the finance policy.
• Weekly Bank reconciliation.
• To be responsible for all Music tuition in school. i.e. arranging tuition for pupils, raising of invoices and reconciliation of payments.
• Debt recovery.
• Check all supplier statements and investigate payments to comply with statutory timescales
• Maintain links with suppliers to identify lead times and delivery dates ensuring efficient and effective delivery of orders
• To assist School Business Manager with budget preparation and monitoring and to produce spread sheets and reports showing analysis of various costs and information as required by head teacher or governors.
• Any other duties of a similar nature and level of responsibility as requested by the School Business Manager.
Relationships: Responsible to the School Business Manager
Contacts and relationships
• Daily contact with students, school employed staff
• Working alongside School Business Manager and Admin Assistant
• Regular contact with parents/carers, external bodies
• Decisions:
o Discretion: Work is carried out in accordance within policies and procedures and post holder can seek advice from line manager
o Consequences: Impacts on students and school community. Impact on school administrative processes, which is likely to be easily identified and remedied.
Resources
• Learning materials and resources
• General office equipment needed to carry out tasks.
Work Environment
• The Postholder will experience some interruption which is intrinsic to the role but this should not cause any overall change to the task
• Physical Demands: General office work, may involve long periods of working at a computer.
Working Conditions: Well-lit and well ventilated general office environment.
Knowledge and skills
• Knowledge of Xero finance package or similar
• 6-12 months experience of working in a similar role
• Computer literate
• Essential: 4 GCSE’
• Knowledge of spreadsheets
• Appropriate NVQ Level 2 or equivalent.
Additional responsibilities:
Elements of this job description may be negotiated at the request of either party and with the agreement of both.
Performance Management: School Business Manager – Kerry Fogg
Supervision of people
• The post holder will not be required to supervise personnel in school
What the school offers its staff
Elements of this job description may be negotiated at the request of either party and with the agreement of both.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Duties: This appointment includes the following duties:
• Processing orders, invoices and payments through purchase ledger and/or cash book using Xero software.
• Reconciliation of all income received via Arbor, childcare vouchers and school office.
• Responsible for paying in all income to school bank accounts in accordance with the finance policy.
• Weekly Bank reconciliation.
• To be responsible for all Music tuition in school. i.e. arranging tuition for pupils, raising of invoices and reconciliation of payments.
• Debt recovery.
• Check all supplier statements and investigate payments to comply with statutory timescales
• Maintain links with suppliers to identify lead times and delivery dates ensuring efficient and effective delivery of orders
• To assist School Business Manager with budget preparation and monitoring and to produce spread sheets and reports showing analysis of various costs and information as required by head teacher or governors.
• Any other duties of a similar nature and level of responsibility as requested by the School Business Manager.
Relationships: Responsible to the School Business Manager
Contacts and relationships
• Daily contact with students, school employed staff
• Working alongside School Business Manager and Admin Assistant
• Regular contact with parents/carers, external bodies
• Decisions:
o Discretion: Work is carried out in accordance within policies and procedures and post holder can seek advice from line manager
o Consequences: Impacts on students and school community. Impact on school administrative processes, which is likely to be easily identified and remedied.
Resources
• Learning materials and resources
• General office equipment needed to carry out tasks.
Work Environment
• The Postholder will experience some interruption which is intrinsic to the role but this should not cause any overall change to the task
• Physical Demands: General office work, may involve long periods of working at a computer.
Working Conditions: Well-lit and well ventilated general office environment.
Knowledge and skills
• Knowledge of Xero finance package or similar
• 6-12 months experience of working in a similar role
• Computer literate
• Essential: 4 GCSE’
• Knowledge of spreadsheets
• Appropriate NVQ Level 2 or equivalent.
Additional responsibilities:
Elements of this job description may be negotiated at the request of either party and with the agreement of both.
Performance Management: School Business Manager – Kerry Fogg
Supervision of people
• The post holder will not be required to supervise personnel in school
What the school offers its staff
Elements of this job description may be negotiated at the request of either party and with the agreement of both.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.