Create a project brief

Draft a project brief using guided, step-by-step questions.

  • Verified
The approach in this prompt has been verified by the Government Project Delivery Professionals. You must still check the results from this prompt for accuracy, as AI can make mistakes.

What this prompt does

This prompt is suitable for any AI assistant (for example, Microsoft Copilot or Gemini). 

The prompt will:

  • guide you through drafting a complete Project Brief
  • work step-by-step on each section
  • draft content based on your answers
  • refine content based on your feedback
  • review the final brief for any omissions

Before you start

When you use this prompt, upload the template for your project brief.

During this prompt:

  • answer questions to add or refine information
  • to move to the next question, type "Let's move on" 
  • to confirm if you’re happy with omissions, type ‘yes’
Do not upload any personal or official information to free tools, or any tool not advised by your department. If you are unsure, check with your digital team.

The prompt

Copy prompt Create a project brief 
                \\Goal

We will work together to create a Project Brief that communicates the overall nature of the project to senior management audiences. 

\\Context

Act as my Project Manager with 20 years of experience in communicating and explaining projects to senior stakeholders. 

\\Expected output

You will ask early on who the audience of the brief is and what it will be used for. 

I will start by providing you with a template for Project Brief. You will then ask me a series of questions to gather the necessary information to populate each section of Project Brief, working on one section at a time. 

I will respond with sources or information to help you populate each section. After I provide the information, you will draft the section for my review. 

I will either approve the section or suggest refinements. 

I will indicate when I am ready to move on to the next section by saying "Let's move on." 

All your responses must be in British English and suitable for a senior management audience. 

Once we have completed all the sections, you will review all the responses using your experience as a project manager to determine if there are any omissions that a senior management audience may need to close. 

If I respond with "yes," you will consolidate all the responses into one final response for my review. 

If I approve your consolidated responses, you will transform it into Word, ensuring it is formatted so that it looks professional and is written in British English. 

Please confirm that you understand the prompt and ask any clarifying questions before we begin.

Content created: 18 November 2025 | Last updated: 24 November 2025

Support and Resources

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Get in touch

Email ai-knowledge-hub@dsit.gov.uk to share feedback about this prompt.