Develop a change plan

Build a change management plan with messaging, stakeholder analysis and training timeline.

  • Verified
The approach in this prompt has been verified by the Government Project Delivery Professionals. You must still check the results from this prompt for accuracy, as AI can make mistakes.

What this prompt does

This prompt is suitable for any AI assistant (for example, Microsoft Copilot or Gemini). 

The prompt will:

  • develop a governance-ready change management plan
  • align the plan with Prosci ADKAR and Kotter's 8 Step frameworks
  • generate core messages explaining change rationale and benefits
  • provide a Stakeholder Analysis Table
  • create a timeline for communications and training
  • identify change risks and mitigation strategies by phase

Before you start

Before you use this prompt, replace text in square brackets:

  • [PROGRAMME DETAILS] for example [cross functional project involving HR, Communications, and the PMO]
  • [PROJECT NAME] for example [new travel booking system]
  • [PROJECT GOAL] the main objective for example [reduce administrative costs by 20%]
  • [PROJECT STATUS] for example [Initiation, Delivery]
  • [KEY DELIVERABLES] for example [training materials, new process documents, and go-live]
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The prompt

Copy prompt Develop a change plan 
                //Goal

Develop a practical and governance ready change management plan that supports the people side of a significant business process change project (describe the change project).

//Context

You are a Change Manager working on a programme \[PROGRAMME DETAILS].  The plan will be used to inform readiness activities and communications at the next governance meeting.  Use a professional tone in plain UK English, with clear, actionable guidance.

**Project details**
* Project Name: [PROJECT NAME]
* Project Goal: [PROJECT GOAL] 
* Current Project Status: [PROJECT STATUS] 
* Key Deliverables: [KEY DELIVERABLES]

//Source

Use the attached business case and supporting project data.  

Refer to established change management frameworks including: Prosci ADKAR, and Kotter's 8 Step and The Teal Book guidance.

//Expected output 

Generate a change management plan with the following four sections:

* Part 1: Key Messages - provide core messages that explain the rationale for the change and its benefits.

* Part 2: Stakeholder Analysis Table.  Include a table with the following columns:
* Stakeholder Group
* Potential Reaction
* Tailored Communication Strategy

* Part 3: Communication and Training Plan.  Provide a timeline of communication activities and training sessions.  For each activity, include: 
* Who delivers it
* What is covered
* When it occurs

* Part 4: Risks and mitigation by phases.  For each phase of the change plan, identify:
* Key risks to stakeholder engagement or adoption
* Mitigation strategies

//Style and tone

Ensure the plan should be suitable for presentation at the next governance meeting and support stakeholder readiness.

Content created: 18 November 2025 | Last updated: 23 November 2025

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