Develop a stakeholder map

Categorise stakeholders by influence and interest to support engagement planning.

  • Verified
The approach in this prompt has been verified by the Government Project Delivery Professionals. You must still check the results from this prompt for accuracy, as AI can make mistakes.

What this prompt does

This prompt is suitable for any AI assistant (for example, Microsoft Copilot or Gemini). 

The prompt will:

  • create a 2x2 stakeholder map categorising groups by influence and interest
  • support the map with a rationale for the placement of each group
  • generate the analysis based on official UK government guidance
  • identify any assumptions made about the stakeholders or the impact of the change
  • produce an output suitable for the delivery board

Before you start

Before you use this prompt, replace text in square brackets:

  • [DESCRIBE THE PROGRAMME AND THE NATURE OF THE CHANGE] including who it affects and how, for example [digital transformation impacting multiple roles and operations]
  • [STAKEHOLDER GROUPS] for example [employees, managers, finance team, it support]
  • [DESCRIBE THE PROGRAMME] for example [digital access for all programme]
  • upload documents about your current and proposed states (for example, current digital access landscape and proposed implementation plan
Do not upload any personal or official information to free tools, or any tool not advised by your department. If you are unsure, check with your digital team.

After the prompt has run, use follow-up questions to describe known stakeholder preferences or concerns and iterate the matrix.

The prompt

Copy prompt Develop a stakeholder map 
                //Goal

Create a stakeholder map for a programme \[DESCRIBE THE PROGRAMME].

//Context

You are a high performing Stakeholder Manager.

[DESCRIBE THE PROGRAMME AND THE NATURE OF THE CHANGE]. This change may impact operations, roles, or engagement across stakeholder groups.

//Source

Use the attached documentation detailing the current and proposed states to inform your analysis. 

Refer to The Teal Book guidance \[Chapter 26. Stakeholder engagement - Government Project Delivery] on stakeholder engagement (https://projectdelivery.gov.uk/teal-book/home/part-e-planning-and-control/chapter-26-stakeholder-engagement/).  

Stakeholder Groups: List of stakeholder groups \[STAKEHOLDER GROUPS].

//Expected Output

* A 2x2 stakeholder matrix categorising each group by their level of influence and interest.
*  The stakeholder map by influence (Y-axis) and Interest (X-axis). 
* a rationale for where each stakeholder has been positioned.
* any assumptions made about the stakeholders, type of change and its impact on specific stakeholders

//Style and tone

The output should be suitable for use in communications with the delivery board.

Content created: 18 November 2025 | Last updated: 24 November 2025

Support and Resources

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Get in touch

Email ai-knowledge-hub@dsit.gov.uk to share feedback about this prompt.