Track mentions in emails

Review your emails and create a table showing every time someone mentioned you.

Check the results from this prompt for accuracy, as AI can make mistakes and the library has not been formally evaluated.

Email ai-knowledge-hub@dsit.gov.uk to share feedback about this prompt.

What this prompt does

This prompt assumes your AI assistant has access to your emails, calendars and chat messages (for example, Microsoft Copilot or Gemini).

The prompt will:

• ask you to set a time period (for example, the last 7 days) summarise all emails where you were mentioned
• present the results in a detailed table with four columns

Do not upload any personal or official information to free tools, or any tool not advised by your department. If you are unsure, check with your digital team.

The prompt

Copy prompt

                //Goal

Review my emails and create a table showing every time someone mentioned me.

//Action

Please summarise all emails where I was mentioned in the last [X] days.

//Output 

Present the results in a detailed table with these columns: 
* Sender 
* Date 
* Topic (categorise emails by topic) 
* Summary of the email content

Ensure the summary highlights key points relevant to me.
              

Content created: 11 June 2025 | Last updated: 15 April 2026

Support and Resources

Here are the relevant guidance pages for using prompts:

• How to use AI at work

  What AI can do, when to use it and how to use it responsibly

• Experiment with prompts

  Best-practise to create simple and complex prompts.

Get in touch

Email ai-knowledge-hub@dsit.gov.uk to share feedback about this prompt.