Group Coordinator
Overview of Responsibilities
The salary for this role is £32,903 + excellent benefits including outstanding pension Onsite working is expected for 5 days a week during the probationary period.
This role is based in Culham , Oxfordshire
This role requires employees to complete an online Baseline Personnel Security Standard (BPSS) including The Disclosure & Barring Service (DBS) checks for criminal convictions and possibly a search of open-source data.
The Role
We’re looking for a highly organised and proactive Group Coordinator to join our Electrical Engineering Unit, providing vital operational and coordination support within a fast-paced, highly technical environment.
This is an exciting opportunity to play a key role in supporting senior leaders and engineering teams across a broad range of activities, including but not limited to workforce planning, resource allocation, recruitment activity, and key operational processes. If you thrive on bringing structure to complexity, improving ways of working, and keeping teams running efficiently, this could be the perfect next step.
Key Responsibilities:
As Group Coordinator, you’ll be at the centre of day-to-day operations, supporting Group Leaders and ensuring teams have the information, resources and coordination they need to succeed.
Your responsibilities will include:
- Coordinating workforce planning activities, supporting resource requests and staffing updates
- Monitoring resource allocation across teams to ensure alignment with project demand and budgets
- Supporting recruitment and succession planning activities across the Group
- Managing diaries, scheduling meetings, and coordinating team activities
- Preparing agendas, presentations, reports, dashboards and meeting packs
- Taking minutes, tracking actions, and following up to ensure progress is maintained
- Maintaining and improving document management systems, including SharePoint and internal databases
- Identifying opportunities to improve processes and streamline operations
- Acting as a key point of coordination between technical teams, leadership and support functions
Qualifications
Essential Skills & Qualifications
- Previous experience in coordination, operations support, project support or administration
- Strong organisational and planning skills with excellent attention to detail
- Advanced Microsoft Office skills, particularly Excel, SharePoint and Planner
- Experience working with data, reporting, or dashboards
- Strong stakeholder management and communication skills
- A proactive mindset with the ability to identify and implement improvements
- The confidence to manage competing priorities and work autonomously
Desirable Experience
- Experience supporting technical, engineering or project-based teams
- Exposure to workforce planning, resource coordination or PMO environments
- Experience with business systems and process improvement initiatives
Additional Information
A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/
UKAEA’s mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal. We are committed to equality, diversity, and inclusion and strive to ensure fair representation across our workforce. We particularly encourage applications from groups currently underrepresented in STEM, including women and individuals from diverse ethnic backgrounds, while ensuring all appointments are made on merit.
UK Atomic Energy Authority is committed to being accessible. Please email talent@ukaea.uk if you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.
Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.
