Standard - MAPPA Co-ordinators implement the MAPPA process as outlined in the MAPPA guidance on behalf of the SMB

28.5 The MAPPA Co-ordination function is responsible for ensuring compliance with MAPPA processes as agreed by the SMB and encouraging effective practice to ensure that resources are used appropriately to manage risk. MAPPA Co-ordinators must ensure that the following requirements are satisfied, although they do not necessarily have to fulfil them themselves.

Strategy and Training

Standard - The MAPPA Co-ordinator implements the SMB Business Plan on behalf of the SMB

An SMB business plan is developed on behalf of the Responsible Authority (RA) and its delivery is monitored on behalf of the SMB.

Standard - The MAPPA Co-ordinator ensures that necessary training is in place for the management of MAPPA offenders

The SMB has an effective training strategy. Briefings and training are delivered regarding the management of MAPPA offenders as required by the SMB.

The SMB has an effective communications strategy.

Information Sharing

Standard - The MAPPA Co-ordinator ensures effective and appropriate information-sharing

Relevant information is shared between agencies under MAPPA to manage the risk of serious harm to the public.

All agencies involved in MAPPA are aware of their duty to protect information in accordance with their own agency procedures, including storing securely, sharing safely and processing by appropriate personnel for public protection purposes only.

All agencies at MAPPA meetings are aware of the restrictions and duties in relation to information being shared and are asked to confirm that they are willing and able to abide by them.

A Memorandum of Understanding is agreed with every DTC agency to ensure effective and appropriate information sharing and effective multi-agency working.

RA and Duty to Co-operate (DTC) agencies use MAPPA documents as required in the MAPPA guidance. The SMB authorises and records the reason for any variation in the use of MAPPA documents.

MAPPA minutes are prepared for all MAPPA meetings, clearly showing the status of each offender, the current assessment of the nature of the risk, a clear Risk Management Plan (RMP) and the agencies delivering components of it, timescales and when the offender exits MAPPA.

All MAPPA actions are recorded in the MAPPA minutes and followed up.

All MAPPA minutes are entered on ViSOR.

MAPPA meeting Chairs consider all requests for MAPPA meeting minutes and Executive Summaries and ensure they are provided where appropriate (see Chapter 14: MAPPA Meeting Minutes).

MAPPA co-ordinators should escalate any concerns relating to information sharing via their local line management structure.

Identification and Referral

Lead agencies identify all MAPPA offenders at sentence.

Youth Offending Services and mental health services (including private providers) notify the MAPPA Co-ordinator of all MAPPA offenders they manage.

Lead agencies refer all MAPPA offenders to Level 2 and 3 where that level of management is considered necessary to manage risk.

All referrals to Level 2 and 3 are screened and assessed to ensure the appropriate level of MAPPA management. The referring agency is informed of the decision within 10 days of receipt of the referral.

All relevant information is sent to the receiving MAPPA area as soon as practicable when a MAPPA offender is transferred by the lead agency.

Attendance at MAPPA Meetings

RA and DTC agencies are provided with up-to-date information on local arrangements for any core groups and standing membership for MAPPA meetings (see 13.6).

MAPPA meetings are held within required timescales and monitored through MAPPA Key Performance Indicators (KPI).

All relevant partner agencies are identified and invited to MAPPA meetings in order to plan and implement an effective RMP.

All appropriate agencies are represented at MAPPA meetings by staff of the appropriate grade, either in person or via secure information technology. Attendance is recorded and monitored through KPIs.

There is effective communication with the Critical Public Protection and Counter Terrorism Teams where relevant so that pre-meeting arrangements can be made as required.

MAPPA Meetings

All MAPPA meetings are effectively managed in accordance with the MAPPA Guidance.

All relevant reports and other information (including comprehensive and accurate victim information) are available at every MAPPA meeting and are of suitable quality.

All key decisions and their rationale are effectively recorded

All actions from previous meetings are reviewed and updated.

The risk assessment is actively updated at each meeting and the RMP is reviewed and agreed. Information from previous minutes should not be reproduced without update.

All MAPPA meetings consider whether disclosure to a third party is required as part of the RMP.

Serious Case Reviews

All cases where a MAPPA Serious Case Review is required are identified and relevant colleagues are notified in line with the relevant chapter of this guidance.

Statistics

Standard - The MAPPA Co-ordinator ensures that statistical data is collated and reported as required in the MAPPA Guidance

Data on disclosures made in Level 2 and 3 cases is collected and reported to the SMB.

Statistical data (including diversity data) on all MAPPA offenders in the community by category and level is produced for the SMB as required. These figures are statistical only and will not provide information on individual offenders.

Quantitative and qualitative data is collated, analysed and reported to the SMB, including the area's compliance with MAPPA KPIs.

Performance against MAPPA KPIs is collected and uploaded to the national Probation Performance Hub.

Information is collected and provided for the MAPPA annual report.

Quality Assurance

Standard - The MAPPA Co-ordinator ensures that necessary quality assurance is in place for the management of MAPPA offenders

Effective performance monitoring and quality assurance processes are in place in line with the relevant chapter of this guidance.

All complaints received by the SMB are dealt with appropriately and in a timely manner, in line with local policy.