Website Privacy Policy

1. Introduction

Privacy at a glance

We collect some personal data when you use our website.
We use it to provide services, respond to enquiries and improve the website.
We do not sell your personal data.
You can contact us anytime about your data.
You have the right to complain to us and the ICO.

Who we are

UK Sports Institute Limited (“UKSI”, “we”, “us” or “our”) is the controller and responsible for your personal data.

We are committed to protecting your privacy and using your data fairly and lawfully.

2. Contact Details

If you have any questions about this privacy policy, or want to exercise your legal rights, please contact us at dataprotection@uksportsinstitute.co.uk or by post at UKSI Data Protection, Bisham Abbey National Sports Centre, Bisham, Marlow SL7 1RR.

You also have the right to complain to the Information Commissioner’s Office (ICO) but we encourage you to contact us first so that we can try to resolve the issue.

3. Changes to this notice

We may update this privacy notice from time to time. Please check it regularly.

4. Third-party links

Our website may include links to other websites (for example, YouTube). We are not responsible for how those websites use your data. Please read their privacy notice.

5. What data we collect

We may collect the following types of personal data:

Identity Data – name, title, date of birth and gender.
Contact Data – email address and telephone numbers.
Transaction Data – bookings for events.
Technical Data – IP address, browser, device details.
Profile Data – feedback and survey responses.
Usage Data – how you use our website.
Marketing preferences – whether you want to hear from us.

We may also use Aggregated Data (statistics that do not identify you).

We do not normally collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data).

6. How we collect your personal data

We collect data in the following ways:

Information you give us – for example when you:
– subscribe to our publications;
– request marketing to be sent to you;
– interact with our social media channels;
– register for one of our events; or
– give us feedback or contact us.

Automatically when you use our website – we collect Technical Data using cookies and other similar technologies; please see the ‘cookies’ section for further information on this.

From Third Parties – this includes the following:

– Analytics providers: we use Google Analytics to analyse the use of this website. Google will use IP addresses for this purpose. Google’s privacy policy is available at: http://www.google.com/privacypolicy.html
– Event Platforms: for example, Eventbrite, which we use for promoting and accepting registration for our events. Eventbrite’s privacy policy is available at: https://www.eventbrite.co.uk/privacypolicy
– Social media platforms: for example when you choose to interact with us on social media channels, we will collect information that you share via those platforms

7. How we use your data

8. Marketing

You will only receive marketing if you have agreed to it.

You can stop receiving marketing at any time by using the unsubscribe function at the bottom of UKSI emails or by contacting us directly at comms@uksportsinstitute.co.uk.

9. Cookies

Cookies are small files placed on your device.

We use cookies to:

Make the website work properly
Understand how people use our website

You can control and choose which cookies to accept via the cookie banner or the settings on your browser.

For more information and advice on cookies, you can visit: AboutCookies.org; AllAboutCookies.org and How can I control my cookies? from the ICO.

10. Sharing your data

We may share your data with:

IT and website providers;
event or booking platforms;
organisations you have asked to hear from.

We require all third parties to keep your personal data secure and only use it for specified and agreed purposes.

11. Data security

We use appropriate security measures to protect your personal data.

We also have procedures to deal with any data breaches and will notify you where required.

12. Data retention

We will only keep your personal data for as long as reasonably necessary to fulfil the purposes we collected it for.

For example:

marketing data is kept until you opt out.
Event data is kept while required to manage the event.

We may keep anonymised data for research or statistical purposes.

13. Your rights

You have the following rights:

To be informed about how your data is used
To access your data
To correct inaccurate data
To delete your data (in some cases)
To restrict how your data is used
To transfer your data
To object to certain uses
To withdraw consent

How to use your rights

We will usually respond within one month.

If you wish to exercise any of the rights set out above, please contact us at dataprotection@uksportsinstitute.co.uk